From manuals to PMS-ready data in hours, not months
We scan your ship's technical library. AI reads your manuals, turns them into maintenance jobs, spare parts and limits, and transfers the data automatically into a planned maintenance system built for ship managers, with no manual data entry.
Start where you are.
Connect what you need.
Use each service independently or connect the full workflow. Have digital manuals? Start with AI data extraction. Have structured data? Move straight to the PMS. Information flows automatically from one stage to the next, without manual re-entry.
Digitalize
We digitalize your technical library on board at any Greek port, at the shipyard or in your office, organizing every manual by equipment so your team can quickly find the information it needs.
- You give
- Access to the books, on board or ashore
- You get
- Searchable PDFs and an index of every manual
Extract
Manuals AI turns scanned and digital PDFs into structured equipment data, maintenance requirements, spare parts, torque values, operating limits and lubricant specifications, with every detail linked to its source page.
- You give
- The PDF manuals
- You get
- Excel files for your ERP, checked page by page
Maintain
VesselsFlow PMS brings maintenance planning, work orders, defect tracking and spare parts management into one system, with offline access to keep onboard teams working without an internet connection.
- You give
- Your fleet and crew
- You get
- A live maintenance picture of every vessel
See the engine room the way your chief engineer does
Each vessel has its own maintenance plan, with colour-coded equipment showing what needs attention: red for overdue tasks, amber for upcoming work and green for up-to-date maintenance. Tap any machine to view its details, maintenance history and manuals.
- Built for every vessel. Ready for your fleet.
- Fleet to vessel to equipment. Just three taps.
- One clear view. On board and ashore.
- Screen
- Engine room plan, VesselsFlow PMS
- Shows
- Machinery of one vessel, coloured by overdue and upcoming jobs
The manufacturer's intervals, checked against your PMS
Inside VesselsFlow PMS, the AI compares what the maker recommends with what your PMS actually plans. It shows missing jobs, intervals that are too long and technical limits you are not yet monitoring, each with the manual page. You approve what goes in.
- Every suggestion cites the page it came from
- Nothing changes in the PMS without your approval
- Works on scanned manuals as well as digital ones
- Screen
- Compare with manufacturer, VesselsFlow PMS
- Shows
- Jobs missing from the PMS and intervals that differ from the maker
Keep maintenance moving, even offline
Keep working in the engine room, even offline. Crew can complete jobs, record sign-offs, log running hours, report defects and capture measurements from a tablet or phone. Everything is saved on the device and syncs automatically when connectivity returns.
- Download manuals to read and search anywhere, even offline
- Capture photos and measurements directly in each job record
- Conflicting updates are flagged for review before any data is overwritten
Built for how ships are managed
Shore teams, superintendents and crew share the same records, with access and permissions tailored to each role.
Secure access for every user
Every account is protected by two-factor authentication through an authenticator app. Each company can access only its own fleet and data.
Offline on board
The ship app keeps working without a connection and syncs when it is back.
Your data, connected to your ERP
Export equipment, spare parts and maintenance jobs to Excel, or integrate directly with your ERP through the REST API.
Every change, fully traceable
Track who changed what and when, with the previous value preserved in the audit trail.
Your language, your choice
Choose English or Greek for your interface, emails, reports and AI responses, with language preferences set individually for each user.
Your data, your control
Export all your data whenever you need it. Your company's files are stored privately, separate from other companies and never in public folders.
See what it can do for your fleet
Explore the PMS in a 30-minute online demo tailored to your vessel type. Bring one of your manuals to see how it becomes structured, usable data.